Mailflow for Gmail

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Run your business directly from Gmail. Transform Gmail into a flexible & unified workspace for collaborating around email.

Latest reviews

• (2022-12-13) andreasbryn: So useful!
• (2022-11-19) Linda Lee: I would like to show my appreciation to you guys for developing this app extension, my colleague and I have great experience collaborating, as compared to your other competitors, Mailflow is the fastest and lightweight among them all. Your extension doesn't have a clunky UI, and I love your clean design!
• (2022-09-20) I have been using it from the very second day it was launched on Product hunt. It's for my personal use. I wanted to stay organized with my emails and wanted to make sure each of the emails are attended on time. I was using Gmail labels and ended up creating multiple labels which again became a monotonous job to keep track of. Mailflow is the perfect solution with all the features it offers me, I am able to segregate emails, delegate emails (only the one I want), add task/notes and schedule tasks which reminds me as well. I will be looking forward for more interesting features in coming months. Although, I am using the free plan but I truly feel that even the pricing is also cheap compared to other alternative. Kudos to the team I truly request everyone to give these folks a chance to prove themselves. I am sure you will not be disappointed.
• (2022-08-01) Guen Han: I'm a new user of Mailflow, but I'm already in love. I'm actually only using it right now for email sharing, but it's the best tool out there for this (and I've explored many). It allows you to share whole email threads with your coworkers without forwarding, which allows both you and your recipient to easily see when the email thread occurred vs. when you forwarded it. It also allows the email thread to be searchable in their email account, see all attachments no matter when they were shared during the course of the thread, and see any new emails that may come in after you've "shared" it. They can also chime in if need be. All this is super underrated but so important for productivity, especially when it's important for multiple people in your organization to be "in the know" on external conversations that are happening, even if they're not part of all emails that are sent to/from the person. Also, a bonus: the CEO/co-founder is very helpful and responsive. I emailed him with a question, and he replied pretty promptly, which I appreciated.
• (2022-03-24) Samuel DeBrule: Fantastic lightweight extension. No more email chaos!
• (2021-08-28) Mark Gaines: Overall, a very cleverly crafted piece of software, enabling labelling for specific threads or projects, plus scheduling and notes, all co-ordinated into the one interface. A few teething problems, Mailflow disappeared a couple of times, after running a diagnostic or PC cleaner, however a restart was all that was required and all good. I found their support to be quite responsive and helpful. It's still in Beta, so you kinda feel like your along for the development ride, however I have quickly warmed to this software and look forward to it's continued evolution.
• (2021-06-03) Jenni Bolton: I've been loving it, but this morning I'm getting an error that just states "something went wrong" and to try restarting it. I'm not sure of how to restart it though.
• (2020-08-19) Suraj Ratna Shakya: Project management app I was looking for! I was on a look out for a perfect project management app and was trying many that was available until i found out about Mailflow ... This is was just what I had in mind. Everything inside of Gmail and so well thought and crafted. I can't imagine how I was using Gmail before! Great Job guys .. can't wait for what you will come up with next! All the best!
• (2020-07-02) Claudia DEL CASTILLO: Selecting text from e-mails and transforming it into tasks is super practical !
• (2020-06-30) Mailflow is a really great tool ! I use it for project management and day-to-day tasks follow up ! I can not do without it now - would recommend 100% !
• (2020-03-10) Valenzuela Legal Abogados: Me encanta la idea. Lástima que aún está en desarrollo y algunas de sus mejores funciones están aún en "coming soon". Ojalá lleguen pronto. Sin duda pagaría un precio razonable por disfrutar de ella de forma estable y plena, porque es justo lo que necesito.
• (2020-03-02) Lila Hanft: Even still in beta, Mailflow has become indispensable. When I installed it, I don't think I had any idea of how useful it would turn out to be. I'd already been trying to link up projects, emails and tasks -- using filters to sort gmail by project, using Google tasks to extract to-do from emails (and keeping longer notes in Google Keep or Evernote). I could assign the same semantic tag to individual emails, tasks, and Keep items, so I had a way to recognize related content at a glance, but there was no way for the 3 apps to interact with one another -- they don't even use the same notification system. What Mailflow does is makes email, to-dos, and notes truly interactive. I'm pretty surprised at just how beneficial this functionality has been for me. Some examples: If a new email comes in related to a particular project, the sidebar opens, revealing to-dos -- perhaps some uncompleted to-dos I'd assigned to myself when the last email on this topic arrived, which reminds me I have to do them.. Let's say in completing a to-do, I encountered a complication-- I can write a note about it, and have that note visible as I compose an email about the problem to someone else. Or if I've forgotten to share that note with a colleague, it's still there in the sidebar when the NEXT email comes in and spurs me to pass the information on. Projects are much more useful than Gmail's nature lables/folders system (although there are reasons to use both). I spent a couple hours today adding emails to projects and generating to-do lists, discovering and adding email exchanges that happened so long ago, I'd forgotten about them, though they are still highly relevant to a project that's still in the planning phase. And now that project is feeling a lot more doable. Unlike Gmail labels/folders, Mailflow projects are easy to create on the fly. I have folder called newsletters in Gmail into which all the emails for my organization's newsletter have gone since 2011. This month, though, I have a new Mailflow project called "March newsletter," to which I've added only the last 4 weeks of newsletter-related emails, along the to-dos they generated.Using Notes,I created an overview of the content for this issue which serves as a punch list of the stories I'm till waiting for. Both the to-dos and the content overview are helpful to have on hand when when I'm answering emails from writers. And once the March newsletter launches, I will delete the March newsletter project; I'll no longer need to know the relationship between the original emails and to-dos, and the emails themselves are still safe, sorted and saved in my huge newsletter folder, should I ever need to refer to them. New newsletter-related email, will be attached to a new project -- April newsletter -- as they arrive.. I hope I've been able to describe some of the benefits of Mailflow in a way that makes sense; if not, just know that I'm finding it more useful than any other Gmail apps I've tried out (including Zapier, Workfront, MeisterTask, Zoho, & Any.do).
• (2020-02-13) Eli Katz: trying this out. first impression: really nifty, useful and well done.
• (2020-02-10) Mailflow is Google Tasks in the way you actually wished it would work...but even more magical. Tasks, notes, and highlights associated with certain emails when you are in them (big deal for those in the Google Task community). Love the dedicated project pages as well. I have been looking for a tool like this for quite some time and never found something that worked as seamlessly as Mailflow. I've already shared with tons of folks at work who seem to be huge fans also. Get it while it's hot!
• (2020-02-04) I just downloaded Mailflow for Gmail and already love it! It's really cool to have a tool to combine tasks, projects, and email threads. This is a really great tool that I will continue to experiment with and use in my day-to-day job.
• (2020-02-04) Paco Roca: Genial extensión para mejorar la productividad y utilizar Gmail como gestor de tareas