Gmail to ClickUp

Gmail to ClickUp
Transform your Gmail inbox into an actionable task management powerhouse. Create ClickUp tasks from emails with a single click—no copy-pasting, no context switching.
The Problem We Solve
If you're like most professionals, your inbox is full of emails that need action. Client requests, project updates, team questions—they all pile up. You know you should track them in ClickUp, but manually copying email details into tasks is tedious and time-consuming. Important emails slip through the cracks, deadlines get missed, and your productivity suffers.
Gmail to ClickUp eliminates that friction entirely.
How It Works
Once installed and configured, a sleek "ClickUp" button appears in your Gmail toolbar whenever you're viewing an email. Click it, and within seconds:
1. A new task is created in your chosen ClickUp list
2. The email subject becomes the task title
3. The full email content is captured in the task description
4. Sender information and timestamp are preserved
5. A direct link back to the original Gmail thread is included
6. The complete email (with formatting) is attached as an HTML file
That's it. No forms to fill out. No tabs to switch between. Just one click and your email becomes a trackable, actionable task.
Key Features
One-Click Task Creation
The moment you view an email in Gmail, the "ClickUp" button is ready. Click once, and your task is created instantly. Visual feedback shows you the progress—loading spinner while creating, green checkmark on success, and a prompt to open the new task in ClickUp.
Complete Email Capture
Unlike basic integrations that only grab the subject line, Gmail to ClickUp preserves everything:
- Subject → Task title
- Sender email address → Included in description
- Date and time → Timestamped in the task
- Full email body → Converted to clean, readable text
- HTML version → Attached as a styled document preserving original formatting, images, and links
Smart Duplicate Detection
Already created a task from this email? The extension remembers. Instead of showing the create button again, you'll see "Already in ClickUp" with a direct link to the existing task. You can still create another task if needed—just click the small "+" button.
Hierarchical List Selection
ClickUp's organizational structure can be complex—workspaces, spaces, folders, and lists. Our settings page guides you through each level with intuitive dropdown menus. Simply:
1. Connect your ClickUp account with your API token
2. Select your workspace
3. Choose a space
4. Pick a folder or list directly
5. Save your settings
Your configuration is remembered, so you only need to set it up once.
Direct Gmail Link
Every task created includes a clickable link that takes you straight back to the original email in Gmail. Perfect for when you need to reference the full conversation thread, download attachments from Gmail directly, or reply to the sender.
Works Everywhere in Gmail
The extension intelligently detects when you're viewing an email, regardless of where you found it:
- Inbox
- Sent folder
- Labels
- Search results
- All Mail
- Any other folder or category
Beautiful, Native-Feeling Interface
The ClickUp button blends seamlessly into Gmail's toolbar. It's designed to look like it belongs there, using familiar icons and interaction patterns. Loading states, success confirmations, and error messages are all clearly communicated without being intrusive.
Setup Guide
Getting started takes just 2 minutes:
Step 1: Get Your ClickUp API Token
1. Open ClickUp and click your avatar in the bottom-left corner
2. Go to Settings → Apps
3. Under "API Token," click Generate (or copy your existing token)
4. Keep this token handy—you'll need it in the next step
Step 2: Configure the Extension
1. Click the Gmail to ClickUp icon in your browser toolbar
2. Click "Settings"
3. Paste your API token and click "Connect"
4. Select your Workspace from the dropdown
5. Choose your Space
6. Pick your destination Folder or List
7. Click "Save Settings"
Step 3: Test Your Setup
Click "Test Connection" to verify everything is working correctly. You'll see a success message if your configuration is valid.
Step 4: Start Creating Tasks
Open any email in Gmail. Click the "ClickUp" button in the toolbar. Done!
Use Cases
Customer Support Teams
Turn customer inquiries into trackable support tickets instantly. Every email from a customer becomes a task with full context, ensuring nothing falls through the cracks.
Sales Professionals
Convert prospect emails into follow-up tasks. Keep your pipeline organized by capturing every lead communication in ClickUp where your sales process lives.
Project Managers
When stakeholders send project updates or change requests via email, instantly create tasks to track action items. The attached HTML preserves all the details for reference.
Freelancers & Consultants
Client emails often contain project requirements, feedback, or revision requests. Capture them as tasks immediately so you can prioritize and track your workload effectively.
Legal & Compliance Teams
Document retention matters. Create tasks from important communications while preserving the original email in its exact formatting as an attachment.
Executive Assistants
Manage your executive's inbox by converting action items into trackable tasks. Quick one-click creation means you can process emails faster.
Development Teams
Bug reports, feature requests, and stakeholder feedback often come via email. Route them into your ClickUp project boards with a single click.
What Gets Captured
When you create a task from an email, here's exactly what's preserved:
Task Title:
The email subject line, trimmed and clean
Task Description (Markdown formatted):
**From:** [email protected]
**Date:** December 19, 2024 at 3:45 PM
**Gmail:** [Open in Gmail](direct-link-to-email)