Manage clients and projects directly from Gmail. Keep track of notes, tasks, and projects without ever leaving your inbox!
With Mailflow, you’ll save a ton of time that you previously spent digging around in your inbox, switching tabs, or copy-pasting stuff into your task-manager. Get the most important tools to get the job done straight in your inbox. ⚡️ Fast to use with minimal loading times. 🔒 GDPR compliant. Gmail Tasks ✔️ Turn sections of emails into tasks. ✔️ See related tasks in your sidebar. ✔️ Click on a task to jump to the relevant email. Gmail Notes ✔️ Save private notes in the context of your conversation. ✔️ Annotate sections of emails. Gmail Highlights ✔️ Highlight any section of any email. ✔️ Save highlights to the project overview. ✔️ Use highlight colors to separate contacts, budgets, or changes. Gmail Projects ✔️ Organize your work with project folders. ✔️ Add tasks, notes, or emails to your project. ✔️ Gather everything in one view.
- (2021-08-28) Mark Gaines: Overall, a very cleverly crafted piece of software, enabling labelling for specific threads or projects, plus scheduling and notes, all co-ordinated into the one interface. A few teething problems, Mailflow disappeared a couple of times, after running a diagnostic or PC cleaner, however a restart was all that was required and all good. I found their support to be quite responsive and helpful. It's still in Beta, so you kinda feel like your along for the development ride, however I have quickly warmed to this software and look forward to it's continued evolution.
- (2021-06-03) Jenni Bolton: I've been loving it, but this morning I'm getting an error that just states "something went wrong" and to try restarting it. I'm not sure of how to restart it though.
- (2020-08-19) Suraj Ratna Shakya: Project management app I was looking for! I was on a look out for a perfect project management app and was trying many that was available until i found out about Mailflow ... This is was just what I had in mind. Everything inside of Gmail and so well thought and crafted. I can't imagine how I was using Gmail before! Great Job guys .. can't wait for what you will come up with next! All the best!
- (2020-07-02) Claudia DEL CASTILLO: Selecting text from e-mails and transforming it into tasks is super practical !
- (2020-06-30) Mailflow is a really great tool ! I use it for project management and day-to-day tasks follow up ! I can not do without it now - would recommend 100% !
- (2020-03-10) Valenzuela Legal Abogados: Me encanta la idea. Lástima que aún está en desarrollo y algunas de sus mejores funciones están aún en "coming soon". Ojalá lleguen pronto. Sin duda pagaría un precio razonable por disfrutar de ella de forma estable y plena, porque es justo lo que necesito.
- (2020-03-02) Lila Hanft: Even still in beta, Mailflow has become indispensable. When I installed it, I don't think I had any idea of how useful it would turn out to be. I'd already been trying to link up projects, emails and tasks -- using filters to sort gmail by project, using Google tasks to extract to-do from emails (and keeping longer notes in Google Keep or Evernote). I could assign the same semantic tag to individual emails, tasks, and Keep items, so I had a way to recognize related content at a glance, but there was no way for the 3 apps to interact with one another -- they don't even use the same notification system. What Mailflow does is makes email, to-dos, and notes truly interactive. I'm pretty surprised at just how beneficial this functionality has been for me. Some examples: If a new email comes in related to a particular project, the sidebar opens, revealing to-dos -- perhaps some uncompleted to-dos I'd assigned to myself when the last email on this topic arrived, which reminds me I have to do them.. Let's say in completing a to-do, I encountered a complication-- I can write a note about it, and have that note visible as I compose an email about the problem to someone else. Or if I've forgotten to share that note with a colleague, it's still there in the sidebar when the NEXT email comes in and spurs me to pass the information on. Projects are much more useful than Gmail's nature lables/folders system (although there are reasons to use both). I spent a couple hours today adding emails to projects and generating to-do lists, discovering and adding email exchanges that happened so long ago, I'd forgotten about them, though they are still highly relevant to a project that's still in the planning phase. And now that project is feeling a lot more doable. Unlike Gmail labels/folders, Mailflow projects are easy to create on the fly. I have folder called newsletters in Gmail into which all the emails for my organization's newsletter have gone since 2011. This month, though, I have a new Mailflow project called "March newsletter," to which I've added only the last 4 weeks of newsletter-related emails, along the to-dos they generated.Using Notes,I created an overview of the content for this issue which serves as a punch list of the stories I'm till waiting for. Both the to-dos and the content overview are helpful to have on hand when when I'm answering emails from writers. And once the March newsletter launches, I will delete the March newsletter project; I'll no longer need to know the relationship between the original emails and to-dos, and the emails themselves are still safe, sorted and saved in my huge newsletter folder, should I ever need to refer to them. New newsletter-related email, will be attached to a new project -- April newsletter -- as they arrive.. I hope I've been able to describe some of the benefits of Mailflow in a way that makes sense; if not, just know that I'm finding it more useful than any other Gmail apps I've tried out (including Zapier, Workfront, MeisterTask, Zoho, & Any.do).
- (2020-02-13) Eli Katz: trying this out. first impression: really nifty, useful and well done.
- (2020-02-10) Mailflow is Google Tasks in the way you actually wished it would work...but even more magical. Tasks, notes, and highlights associated with certain emails when you are in them (big deal for those in the Google Task community). Love the dedicated project pages as well. I have been looking for a tool like this for quite some time and never found something that worked as seamlessly as Mailflow. I've already shared with tons of folks at work who seem to be huge fans also. Get it while it's hot!
- (2020-02-04) I just downloaded Mailflow for Gmail and already love it! It's really cool to have a tool to combine tasks, projects, and email threads. This is a really great tool that I will continue to experiment with and use in my day-to-day job.
- (2020-02-04) Paco Roca: Genial extensión para mejorar la productividad y utilizar Gmail como gestor de tareas